Description
Monroe Community College
Position Title: Student Employee, Human Resources *Multiple Vacancies - Monroe Community College
Location: Rochester, NY Category: Student Employment Job Type: Part Time Posted On: Tue Jun 9 2026 Job Description:
Function of Position:
This position will work to convert physical HR records into secure, organized digital formats to support efficient records management, compliance, and accessibility. The role ensures that employee documentation is accurately scanned, indexed, and stored in accordance with organizational policies and data privacy standards. This position works closely with Human Resources to maintain the integrity, confidentiality, and availability of personnel records, enabling streamlined workflows and improved information retrieval.
This position is eligible for Federal Work Study. If you are unsure of your eligibility, please contact Financial Aid before applying.
Examples of Duties & Responsibilities:
- Prepare, sort, and organize HR paper files for scanning (e.g., remove staples, arrange documents by category or employee).
- Operate scanning equipment to digitize large volumes of documents efficiently and accurately.
- Review scanned images for clarity, completeness, and proper alignment; re-scan documents as needed.
- Index and appropriately label electronic files in accordance with HR naming conventions and filing structures.
- Upload and maintain digitized records in document management systems or HR information systems (HRIS).
- Ensure compliance with organizational policies, data privacy regulations, and confidentiality requirements when handling sensitive employee information.
- Identify and report missing, incomplete, or inconsistent records to HR leadership.
- Maintain organized tracking of completed and pending files to ensure workflow efficiency.
- Assist in secure storage, archiving, or destruction of physical records post-digitization, following retention policies.
- Collaborate with HR team members to prioritize workload and meet deadlines.
MCC Expectations:
- Adheres to the College Code of Conduct.
- Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
- Maintains technological competencies utilized by the College.
- Commits to the philosophy of a comprehensive community college.
- Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.
Job Requirements:
Required Qualifications:
- Interested applicants will work independently and have initiative. Prior experience is not needed but an interest in or experience with computers and information technology is helpful.
- Current MCC student in good academic and judicial standing
- Reliable, responsible, and able to maintain a consistent work schedule
- Strong interpersonal skills and a positive, team-oriented attitude
Preferred Qualifications:
- Eligible for Federal Work Study (you can confirm your eligibility with financialaid@monroecc.edu)
- Bilingual and able to read, write, and speak Spanish, or other languages, proficiently
Additional Information:
Job Type: Part-time, Summer 2026
Hours: Up to 20 hours per week.
Salary: $16/hour
Non-Discrimination - https://www.monroecc.edu/diversity/notice-of-non-discrimination/
Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College. MCC provides equal access to the Boy Scouts and other designated youth groups.
Annual Campus Security & Fire Safety Report - https://www.monroecc.edu/fileadmin/SiteFiles/GeneralContent/depts/pstd/documents/Final_ASFSR.pdf
PI285154026
